Summary of Changes in Nomination Procedure (Approved by a combined meeting of MCC Board and Committee Chairs on May 2012)
Voting members in good standing by August 31st (instead of previous date of June 30) are eligible to nominate. However, to be nominated for a position, one still has to be a voting member by June 30. Thus the announcement letters will be sent not only to current voting members, but also to individuals who would be eligible to vote and nominate if they paid their previous membership dues by August 31st.
The lists of (i) voting members, (ii) people who are not eligible to be nominated (because they have either completed their terms or are currently serving) and (iii) NOMINATORS will be provided and posted on MCC and MEC boards by the Secretary.
To be considered for a vacancy, a voting member must have at least two separate nominations (other than self) satisfying the basic qualifications (instead of previous 3 nominations). However, in the reserved category of female and youth, one nomination other than self shall suffice.
List of nominated individuals (from General Voting members) in each category will be compiled in preferential order of the number of nominations received by each individual (instead of previous list in alphabetical order by last name). The list will be sent to NOMINATORS in preferential order with count (instead of previous list sent to NOMINATORS in alphabetical order).
NOMINATORS: Current Board members, Department Heads, chairperson of Functional Committees designated by the Board by June 30th, current volunteer teachers/administrators who have served in either capacity during the immediately preceding academic year, members of Full Time School Councils (FTSCs), chairpersons of Parent Teacher Organizations (PTOs), past Presidents and life time MCC members. Except current board members, past presidents and volunteer teachers, each individual shall have volunteered for the past year in a capacity designated by the board/President to qualify as a NOMINATOR. Additionally, an individual must be a current voting member and not a paid employee of MCC.
In order for a person to be on the ballot through petition, signatures of 100 voting members for President (Instead of Previous 130 members) and 50 voting members for Director (instead of previous 70 members).
Also, voting members in good standing by October 31st (instead of previous date of June 30) are eligible to sign petitions. Thus members can pay their membership dues for the past years as well and sign for petition.
However, the person to be nominated through petition still has to be a voting member by June 30.
After mailing Nomination forms to NOMINATORS, Only one email reminder will be sent (instead of previous two reminding letters) to the NOMINATORS.
After mailing Nomination forms to NOMINATORS, Only one email reminder will be sent (instead of previous two reminding letters) to the NOMINATORS. The Nominators shall return the original Forms by the specified date.
There is no minimum limit to fill in. Even if some boxes are left empty, the remainder form will still be accepted and counted (Instead of previous condition of filling the form completely; otherwise the nomination form was invalid).
After tabulating the nomination results, at least eight (8) days (instead of previous 6 days) shall be allowed for any voting member to inspect the data.
If no candidate comes through petition process, additional nominees will be added if they receive at least 50% of the score of the last candidate selected through nomination (instead of previous condition of 65% score).
All the letters to be written by the Nomination Committee have been finalized in consultation with Bylaws Committee and attached with the Procedure. These letters are generic and can be dated and signed as needed.
Respectfully submitted by
M. Sarwar Nasir
MCC Bylaws Committee